📋 Tender Overview
The general director of the National Institute of Children's Health (INSN), Dr. Carlos Urbano Durand , as legal representative of the institution, signed a document electronically, which means the beginning of activities related to digitalization to move towards digital transformation in the organization for the benefit of the country's children and adolescents.
In this way, the implementation of the Document Management System (SGD) began at INS N, which had the advice of the Presidency of the Council of Ministers (PCM), through the Secretariat of Government and Digital Transformation. This system, which will help reduce paper and ink costs, will initially allow for the reception, issuance, distribution and archiving of electronic and physical documents for transparent, secure, timely management and better service to citizens.
Dr. Carlos Urbano Durand, the highest authority of the national pediatric reference center, said that the installation of the Document Management System is a change of culture. In addition, he highlighted the work carried out by the Statistics and Information Technology Office of the INSN and the collaboration of the PCM.
“As a management, we support this initiative, which is a different work logic related to using technological support in order to carry out our daily activities efficiently. For several months, this implementation has been progressively worked on. It is important that all public organizations now modernize to avoid the loss of documents ,” he stressed.
Meanwhile, Eng. César Vílchez Inga, Secretary of the Secretariat of Government and Digital Transformation of the PCM, welcomed the fact that the INSN has achieved the first step towards digital transformation. He added that the pediatric center is part of the 192 public entities that have installed this type of system, including the Presidency of the Republic, the Presidency of the Council of Ministers, 18 ministries and municipalities.
"It marks an important milestone for the improvement of health management. The implementation of this system of document processing, which we also call 'zero paper', will be undertaken in coordination with the Ministry of Health [Minsa] as a practice to be replicated in other health institutions and hospitals nationwide ," he said.
The official also explained that, by being integrated into the National Interoperability Platform (PIDE) , the INSN is now directly connected to the Minsa. “Any document that you want to send to the ministry no longer needs to be sent via courier but electronically. That is, in less than six seconds, the letter or other document will appear in the inbox of the officials to whom it is addressed ,” he added.
For his part, engineer Nilton Geldres Cayo, head of the Statistics and Information Technology Office of the INSN , said that the implementation of the Document Management System marks a milestone of what will be the 'Smart Hospital', and that it will give rise to other tools such as the electronic medical record.
MORE EFFECTIVE AND QUALITY SERVICE
Mr. Armando Ulloa Flores, head of the INSN Document Processing Unit , indicated that the implementation of the Document Management System is important because it will allow for a more timely, effective and quality service to citizens.
He added that, among the advances in this process are the installation of the software and the management of 146 digital certificates that are already in our Institute requested from Reniec within the framework of the agreement and the administrative and assistance heads are already requesting their respective digital certificates for the signature of their documents created in the SGD (Document Management System) . Regarding training, he reported that more than 400 servers (line directors, heads, secretaries and administrative staff) received training in digital transformation, document management model and document management system.
He also added that the Document Processing Office is already providing technical assistance to a group of 10 offices of the Institute, in the transition to 'zero paper'. Meanwhile, he said that the INSN Statistics and Information Technology is one of the first offices to begin the transition from physical to digital documentation , and all of this within the framework of the implementation plan in the Change Management component of the Document Management Model.
In addition, the official pointed out that the INSN has the Virtual Reporting Desk (MPV -INSN), Document Management System (SGD - INSN) supported by the ONPE, Virtual Reporting Desk - National Interoperability Platform (PIDE), and the Verify and Consult Your Procedure module as communication channels. “Citizens will have easier access to know the status of their documents and facilitate the monitoring of their procedures ,” he said.
“We receive between 20,000 and 23,000 physical documents annually. We hope that the reduction in paper will decrease ,” he said.
