📋 Tender Overview
Contract awarded for School social work lot-0000, title: school social work, description: a. unique intertwining with the municipal social foundation and the gatekeeper role the municipality of eindhoven has formally and externally decided (subsidy decision dated december 15, 2025, file 2025/00958) to exclusively subsidize and designate stichting lumens for the implementation of school social work (smw) within the local social foundation. this decision specifically includes the funding of 3,037 hours of smw within the mbo sector in eindhoven for the years 2026 and 2027. stichting lumens thus acts as the exclusive 'gatekeeper' within the care structure at the locations of summa college. the hours purchased by summa college (approximately 1,800 hours) do not constitute an independent assignment but a necessary expansion of this existing care structure. students are guided within one integral work process. the extra hours can only be added to the existing team of stichting lumens. b. system-technical and privacy-legal (gdpr) impossibility of parallel setup setting up a second market party for the summa part (1,800 hours) alongside stichting lumens (3,037 hours) encounters insurmountable system-technical and privacy-legal barriers. the gdpr and authorization conflict: the registration, file formation, and guidance of vulnerable students take place in the central student tracking and administration system. this system contains special personal data as referred to in article 9 gdpr. because the student population is dynamic and the demand for help cannot be segmented in advance, a prior separation of files is impossible. the parallel deployment of two providers requires access to the same personal data or an unworkable manual triage. in addition, unacceptable risks arise for the purpose limitation, security, and authorization of personal data. conclusive gdpr-compliant authorization profiles are operationally unfeasible and pose unacceptable compliance and liability risks for the contracting authority as the data controller. fragmented file formation: the parallel deployment of two providers forces the splitting of care files or the realization of complex ict connections between different organizations. this leads to an unacceptable fragmentation of the file formation around the student and directly endangers the quality and safety of the assistance provided. c. disproportionate costs and unreasonable effort (article 2.32 paragraph 2 procurement act 2012) setting up a second market party requires a complete duplication of facilities, system integration, ict, coordination, and project management. given the relatively limited scope of the hours financed by summa (1,800 hours), the parallel establishment and maintenance of a second care structure is financially and organizationally disproportionate as referred to in article 2.32 paragraph 2 of the procurement act 2012. therefore, there is no reasonable alternative or substitute. d. unacceptable transition risks and necessity of continuity for a vulnerable target group the target group of this service consists of young people and young adults with complex psychosocial, societal, and in many cases, mental health-related multiple problems. within youth care and social work, continuity of the trust relationship ('one student, one plan, one director') is essential for effective guidance and preventing dropout. introducing a second provider at the same locations disrupts this methodological unity. if the hour budgets of one party are exhausted and the student must be transferred to the other party solely based on the underlying funding source, an unacceptable interruption of ongoing guidance processes occurs. this increases the risk of care dropout, escalation of problems, and premature school leaving (vsv). 1,800 hours per year. estimated value excluding vat: 1.00 eur.School social work
