📋 Tender Overview
Contract awarded for More insight information manager documentary information provision lot-0000, title: meerinzicht information manager documentary information provision, description: 1. context & purpose of the assignment the joint regulation meerinzicht manages the operations for the municipalities of ermelo, harderwijk, zeewolde, and meerinzicht (ehzm). to achieve a future-proof and archive act-compliant information management, meerinzicht is implementing the working on dossiers (wad) program according to an agile/scrum methodology. the ongoing program provides a solid foundation of documentation and practical experience to build upon directly. analyses show that quality improvement and catching up on digital archive backlogs require reorganizing work processes, not expanding staffing. by harmonizing processes (from receipt to destruction) and ending fragmented working methods, the necessary capacity for quality assurance, advising, and management is created within the current staffing. any custom assignments will also be made transparent, with the aim of presenting these to the management for decision-making if necessary. meerinzicht is looking for a strong interim product owner / change manager with agile experience and knowledge of information management. the po establishes the substantive vision, manages the harmonized standard, and reports directly to the program manager wad. 2. assignment description, phasing & task package the product owner (po) serves as the bridge between strategy and execution. to keep the scope of 12 hours per week feasible and sharp, the po primarily focuses on prioritization considerations, pdc frameworks, and service agreements, coordination with departments/domains, and collaboration with i&a. the refinement of user stories and daily floor guidance lies with the senior advisor div / scrum master. action plan & backlog: reassessing the advice from 2020 to an action plan (as of 2026). after approval by the program manager, the po outlines the product backlog at a high level for execution in a 2-week sprint cadence. service & pdc: drafting an organization-wide products and services catalog (pdc) and harmonized service agreements for ehzm. chain quality: establishing quality and acceptance criteria for information delivery by the domains, thereby preventing unnecessary corrections and recovery work at div. functional alignment i&a: proactively identifying needs regarding automated archiving and process integrations. the po translates these into clear functional change requests and discusses whether these can be prioritized on the i&a roadmap. in case of differing opinions, the po will schedule this — with advice — at the designated consultation table. progress & risk management: monitoring the substantive course and keeping a risk and decision matrix up to date for management and governance comfort. escalation & assurance: in case of resistance or discussion about customization, escalate timely to the management. ensure the assurance of results and knowledge transfer on the drive of meerinzicht. phasing & approach phase 1: action plan, reassessment & setup (month 1): analyzing the service provision, reassessing the advice from 2020 to the situation in 2026, and drafting the action plan. after formal approval, the po sets up the product backlog at a high level and starts the 2-week sprint cadence. (note: approval of the action plan is a mandatory prerequisite for filling the backlog). phase 2: realization, rollout & assurance (month 2 to end of assignment): executing the action plan via the agile rhythm. the po directs and prioritizes the product backlog, manages harmonized work processes, and ensures, together with the scrum master, the new working method. process & escalation rollout wad domains analysis & kick-off: improvement proposals from backlogs are provided by the project leader backlogs in collaboration with records management. the program manager and po explain the action plan and service proposals to the div management. implementation & rollout: the po translates approved points into the product backlog. the senior div / scrum master takes care of the refinement and floor guidance in the 2-week sprint cadence. the departmental management of the domains is responsible for assurance within their own department. escalation structure: in case of stagnation, substantive discussion about customization versus the harmonized standard, or lack of compliance by departments, the po and program manager escalate to the management for binding decision-making. 3. positioning & collaboration the po operates within the wad program, reports directly to the program manager wad, and works closely with the wad core team: program manager wad (management): responsible for overall program monitoring, governance alignment, and establishing results. scrum master / sr. advisor div (internal - 16 hrs/week): facilitates the scrum team, translates priorities into sprint execution, and resolves operational impediments. business change manager div (department manager): ensures organizational prerequisites, line capacity, and function changes. project leader backlogs (internal/external): directs the project to eliminate backlogs and provides practical insights for improvement proposals for the po's product backlog. 4. desired results established action plan (2026) & prioritized product backlog. established products and services catalog (pdc) & service agreements ehzm. harmonized div work processes & setup frameworks case-oriented/data-oriented working. reassessed job profiles (focused on interchangeability) linked to the staffing overview. operational collaboration model i&a and div. functioning quality system updated risk and decision matrix. central assurance and knowledge file wad. estimated value excluding vat: 137448.00 eur.More insight information manager documentary information provision
