📋 Tender Overview
Contract awarded for Event organization services for 4 years lot-0001, title: bábolnai gazdafórum, description: the date of the conference: september 10, 2026, 09:30 – 15:30 the venue will be provided by the main organizer, and there will be no room rental costs for the client. min. 130 – max. 150 people the final number will be sent by the client to the winning bidder by september 1, 2026 (basis for invoicing). the area of the hall (1166 m2) does not require the full use of the hall. it will be partially divided for setup. on one side, a conference space for 150 people will be created in theater seating arrangement with a stage and led wall. on the other side, we will create a suitable area for coffee breaks and lunch. the used area size is 700 m2. services required from the winning bidder: 1. room setup the area of the hall (1166 m2) does not require the full use of the hall. it will be partially divided for setup. on one side, a conference space for 150 people will be created in theater seating arrangement with a stage and led wall. on the other side, we will create a suitable area for coffee breaks and lunch. the used area size is 700 m2 · conference chairs: 150 pcs (in rows) · stage size 6*4m, (stage load capacity up to 250kg/m2) · 7 armchairs and 2 coffee tables on the stage · podium – 1 pc · registration table: 3 pcs · chairs for registration: 5 pcs · armrests: 25 pcs - for catering - for coffee breaks and lunch consumption · furniture for the buffet · bar stools (30 pcs) · flower decoration: o large flower decoration (60 x 20 cm) 6 pcs o small flower decoration (20 x 20 cm) 30 pcs, o live plants (rental) (150 x 40 cm) 20 pcs · syma wall elements: o 10 pcs 1m wide, 3 meters high, laminated on one side according to the graphic plan provided by the client, with graphics, vinyl printing o 30 pcs 1m wide 2 meters high for space separation o connecting elements for building the separating wall around the columns hall carpeting 700 m2 (the floor of the hall is concrete, so the carpet can be laid, no subfloor construction is necessary) 2. catering • coffee break: 2 times, soft drinks, coffee, tea, sweet and savory pastries • hot lunch: buffet style, self-service. starter, 2 types of main dishes, 2 types of side dishes, 2 types of pickles, dessert. • equipment: according to the detail in the price list for serving and dining 3. technical equipment requirements · sound system (8 wireless microphones, 2 microphone stands, speakers, sound technology, mixing console, cable package) · lighting technology. stage lighting: studio lighting on a stand 2 pcs · led wall 3x2m for presentations, and related technical items 4. professionals - setup 2 people x 8 hours - furniture transport, props transport, material handling 2 people x 12 hours - construction worker 8 people x 12 hours - waiter 6 people x 12 hours - event coordinator 1 person x 12 hours - event organizer (senior) total 1 person x 40 hours - technician 2 people x 12 hours - projection technician 1 person x 12 hours - transport of equipment and personnel: parking - all-day, event outside of budapest - 3 cars equipment transport outside of budapest 3.5 - 5 t- 2 cars x 205 km. equipment transport outside of budapest 5 - 7.5 t- 1 car x 205 km. estimated value excluding vat: 10803200.00 huf.Event organization services for 4 years
